Responsibilities of Community Life: The Student Code

Part VI: Maintenance and Review of Student Conduct Files

Student conduct files are maintained separately from any other academic or official file at the University. Generally, information from the files is not released without the written consent of the student. However, certain information may be provided to individuals within or outside the University who have a legitimate legal or educational interest in obtaining it. (Please refer to the federal Family Educational Rights and Privacy Act of 1974, as amended).

All final student conduct dispositions, both academic and social, shall be forwarded to the Director of Community Standards or designee who will maintain a central file on each student or student organization referred through The Student Code. In situations involving both an Accused Student(s) (or group or organization) and a student(s) claiming to be the victim of another student’s conduct, the file of the process and of the sanctions imposed, if any, shall be considered to be the education files of both the Accused Student(s) and the student(s) claiming to be the victim because the educational career and chances of success in the academic community of each may be impacted.

The sanctions of “Suspension” and “Expulsion” will be noted on the student’s official transcript. A Suspension will be noted until graduation or four (4) years following the end of the period of suspension, whichever occurs first. An expulsion will be noted permanently..

A student conduct file is maintained chronologically by incident date and then by student. A student may have more than one file. Generally, a student conduct file, including related documents, will be kept seven (7) years from the date of the incident. The student conduct file of an expelled student shall be retained indefinitely. Audio recordings of student conduct hearings are used for appellate purposes only and are not part of the student conduct file. Audio recordings are generally retained until the end of the Appeal Process. Information contained in the incident database is maintained for seven (7) years from the date of the incident.